Team and Office Coordinator
Las Vegas & Los Angeles

Responsibilities:

  • Plans, coordinates and ensures department leads schedules are followed and respected

  • Prioritizes conflicting needs across departments; handles such matters expeditiously and proactively

  • Assumes a "gatekeeper" role for department leads schedules, creating win-win situations for direct access to them where needed

  • Completes miscellaneous administrative tasks as needed to help scale department leads day-to-day (expense reports, etc)

  • Builds relationships across the agency as well as with external clients and vendors which are crucial to the success of the business

  • Coordinates travel requests and catering orders when needed

  • Manages the day-to-day office operations to ensure that the office environment runs smoothly and in parallel with our company culture and business objectives

  • Manages visitors and the greeting of guests in the office

  • Manages deliveries and post to the office

  • Responsible for managing and restocking office supplies, stationery etc.

  • Acts as the primary liaison to building management; coordinating with them regarding maintenance, cleaning and other building operations and services as needed

  • Plans and executes company events in collaboration with the People & Experience team to assist in facilitating the company culture

  • Manages all health & safety requirements and initiatives in collaboration with the People & Experience team & building management

 Desirable skills and experience:

  • Previous admin & office management experience in fast-paced, dynamic environment 

  • Great organizational skills and attention to detail

  • Ability to multitask like an octopus working a switchboard

  • Proficient in Microsoft Office, Word, and Excel

  • Proficient with G-Suite tools (ie Google Calendar, Gmail, etc.)

  • Ability to display innovative and creative thinking

  • Works collaboratively and builds relationships

  • Has a sense of urgency and conveys a positive, “can-do” attitude

  • Expert level written and verbal communication skills

  • Proven ability to handle confidential information with discretion

How we will support you:
We know talent is our most important asset and our people guide our work and our culture. The last year has challenged us like nothing before, and we are committed to providing the support and flexibility needed for people to do their best work and have fun doing it. We are an open minded bunch and we value diversity of thought and experience. Every person we hire will make us a more creative, innovative and happier agency. You are always welcome to bring an idea or opinion to our work and our ways of working.

Millie X Media is an Equal Opportunity Employer. This means that Millie X Media provides equal employment opportunities to all staff members and job applicants without regard to gender, pregnancy, marital or civil partnership status, gender reassignment, race, disability, sexual orientation, religious belief, part time or fixed term employment, age or any other legally protected class.

This role is a full time role based in Las Vegas, candidates must be authorized to work in Las Vegas.

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